A secretary cover letter can make you stand out among all the candidates for a job, and in a competitive job market, your cover letter will need to be well-written and brief. The purpose of a cover letter is to grab the employer's attention and to give them a brief reason as to why he or she should call you in for an interview. Be sure to research the proper format for writing a secretary cover letter and adhere to that format carefully. Make sure your contact information is clearly displayed and the type is legible and neat. Print the letter on high quality paper with good ink.
Read the job description very carefully before writing your secretary cover letter. Most secretary positions will require you to be organized, polite, hard-working, and able to handle daily work pressures, but some secretary positions have additional requirements that you will want to address in your cover letter. Highlight key words and phrases, and use those words and phrases if possible when writing your secretary cover letter. Choose one or two skills or experiences that you think will be most relevant to the job for which you are applying, and focus on those while writing your letter. Be brief, though, and limit yourself to two to three paragraphs. Anything longer is likely to prevent an employer from reading the entire letter.
If you have previous experience as a secretary, be sure to note in your secretary cover letter any awards or recognition you may have earned, and definitely mention any processes or practices you implemented to help the office run more smoothly. Don't be afraid to brag about yourself, but do it in such a way that frames your achievements as victories for the company, not just for you. Employers want to know that you will make the company more profitable and efficient, so tell the employer not just how great you are, but how you will help the company.
The language you use in your secretary cover letter should convey confidence and efficiency. Avoid language that makes you sound unsure of yourself; phrases that can do this include "I think" and "I believe." State your case firmly and say things like "I will make your office run more smoothly by implementing these strategies." Employers are looking for self-starters who are confident, but also people who are team players, so be sure to convey your willingness to work with others.
