Server systems that engage in exchange hosting use software that allows e-mails to be sent and received, supports certain kinds of interactive telecommunications and data communications, and provides for sharing of business critical information. This is all done through wireless devices on a network or online with a common server, usually working in conjunction with the software that enables exchange hosting. It is common to have all software that is operating together to be from the same name brand or company in order to maintain consistency. Businesses and school systems may use this type of hosting, especially if there are a large number of people in the group. Oftentimes, the business or system will have certain administrative protocols set up for security purposes.
One of the main purposes of a business having exchange hosting is to provide simple access of sensitive business information and optimization of simplicity and efficiency in communication. When an entity uses this kind of hosting, information from a large group of users is stored on a common server rather than on individual devices. This information can either stay private or become public for other users. E-mail hosting services have a server where all user information is stored by a common server but can only be accessed by certain authorizations that are input from the user and authorized by the entity host. The information stored within the server is private from outside users, but remains open to users who have permission to access the server.
Consistency of software is another essential aspect of exchange hosting. This allows a business to optimize productivity while maintaining security of sensitive information. Certain programs have features like calendars, share folders, and contact lists that can be shared with designated groups of people or made public to everyone. These kinds of features allow collaboration of users, and the shared access increases efficiency of communication by reducing the amount of time it takes to communicate with individual users.
Another benefit of exchange hosting is that the server can be accessed by the user on any personal computer (PC) from any network, as long as the computer has a web browser. Access to the server usually involves going to the exchange hosting program’s website and entering a username and password. Mobile devices may also access the server as well. Compatible mobile devices are usually able to receive emails and features such as calendars or shared folders. Smart phones can also be synchronized with the server to instantly access information through an application that is downloaded over the Internet.