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What Are the Best Tips for RFID Asset Management?

D. Nelson
D. Nelson

Radio Frequency Identification (RFID) is a method of asset management in which electronic tags are attached to inventory items so they can be scanned and read by RFID readers that are able to communicate with tags via radio waves. Inventory and asset managers are usually responsible for implementing, optimizing, and updating RFID asset management systems. One of the best tips for RFID asset management is to choose software that offers a number of helpful features that fit the needs of a facility. It can also be helpful to plan for the implementation of a system and to develop protocol for entering and reading information accessed through a system.

For most asset managers, the best RFID systems allow them to access data such as dates on which items were received and locations where pieces of equipment are deployed. Many managers prefer software that allows workers to enter comments regarding equipment performance. For example, if a machine has been performing poorly, a worker might be able to scan it and enter any concerns into the appropriate file. Professionals who deal with leased equipment might need a system that allows them to view contracts.

Businesswoman talking on a mobile phone
Businesswoman talking on a mobile phone

Once the best RFID asset management system is chosen, it can be a good idea to create a plan for implementation. Most organizations that have use for RFID management are responsible for a large number of tools, computers, and machines. This means that there are most likely employees other than a manager who operate RFID readers. Before an inventory system is reliant on this software, all workers should be trained in using a system.

Training can be most effective when workers are informed as to why a system is being used. They should learn how a RFID asset management system improves productivity and efficiency. Workers should also be given plenty of time to train. Issues that should be covered are operating interfaces, reading RFiD information relevant to their respective positions, and entering the necessary information when status is updated.

By this time, an asset manager should already have developed a protocol. Important dates, location, and helpful user notes are generally included in each entry. It may also be a helpful for managers if each employee is assigned a user ID. This can all managers to know who last updated a file if there are questions or concerns.

Many asset management experts believe that a good tip for RFID asset management is to use this system to repair equipment before it needs to be replaced. Repairs are often less costly than replacements. By using an RFID system to stay on top of the health of inventory items, a manager can solve problems before they get out of hand and significantly reduce cost.

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