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What Are the Best Tips for Barcode Asset Tracking?

Article Details
  • Written By: D. Nelson
  • Edited By: M. C. Hughes
  • Last Modified Date: 01 December 2016
  • Copyright Protected:
    2003-2016
    Conjecture Corporation
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Asset tracking is the practice of managing tangible items of value. Examples of tangible assets include products that are for sale, equipment, tools, computers, and any other device that helps a business to optimize day to day operations. Managers who are responsible for asset tracking often choose to use barcode systems that allow them to scan inventory items in order to access information regarding receiving and shipping dates and other relevant notations. Some of the best tips for barcode asset tracking are to allow time for complete implementation of a system and to use a system to track the health of equipment.

Implementing a barcode asset tracking system can be a time consuming process. Most asset managers already have inventory data stored in a database. Transferring existing information to a new system can require hours of work. In some cases, information in one database can be moved easily to another system, though this depends on the features of each program, as well as compatibility of the programs.

Before implementation, a manager should decide how a barcode asset tracking system should be used. In many cases, basic information regarding receiving dates and location are included in each file. Managers may also find it useful to include information regarding statuses of equipment. For example, there can be a comment space where employees can write reports regarding malfunctions. When equipment is leased, a manager can create an interface that allows users to access contract information.

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In order to get the most out of a barcode asset tracking system, managers should make sure that all employees who might use a system are familiar with it prior to implementation. Managers should make sure that all warehouse employees know how to use scanners and are familiar with basic troubleshooting solutions. Employees should also be able to decipher data on an interface and understand how to properly enter notation.

The amount of time dedicated to training depends on the complexity of a barcode asset tracking system and the size of staff. It can be helpful if all employees are assessed after training. This can allow a manager to know which workers need a little extra training and which ones are ready to use a new system.

Any asset tracking system should be used to reduce cost. In many cases, this means reducing occurrences of lost or misplaced items. Another good tip for reducing cost is to repair equipment before it is broken. Problems can be recorded in a tracking system interface. When a manager notices that a problem has been recorded, he or she can schedule an immediate repair because fixing equipment is often far less costly than replacing it.

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