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How do I Choose the Best Factoring Software?

Article Details
  • Written By: Keith Koons
  • Edited By: Lauren Fritsky
  • Last Modified Date: 25 November 2016
  • Copyright Protected:
    2003-2016
    Conjecture Corporation
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Since businesses use factoring software to keep up with all of their various invoices and cash flow, it is crucial for them to choose a program that can handle these tasks efficiently. The better factoring software suites can handle these and several other invoicing functions automatically, with everything from locating new clients to generating collection notices operated without human intervention. Many innovative factoring software programs can also generate fee schedules, integrate accounting software, and even check the credit profiles associated with each of the outstanding invoices. Each of these traits allows businesses to make smarter decisions when dealing with both other companies and debtors.

Perhaps the most crucial aspect of factoring software is the ability to distinguish collectible debt from debts that have already been passed through several agencies—this is accomplished through several innovations. Great software will automatically generate a credit profile that weighs factors like the term of delinquency, the credit history of the payee, and the point of last contact. When combined, this information will provide analysts the overall chances of collection and a relative value of the invoice itself. Since companies specialize in many different types of collection, it is important that the factoring software is extremely versatile when it comes to analyzing debt.

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Another important aspect of good factoring software is its overall compatibility with other programs. Reputable software will be able to automatically take multiple streams of collections data and plug it into business software like profit and loss statements, inventory control, and accounting programs. This allows essential factors like cash flow and client profiles to be monitored in real time, so businesses can make educated decisions on the amount of debt to absorb at any given time. It also helps to decide when to abandon the collection process and sell bad debt at lesser amounts, which can otherwise be difficult to determine.

The ability to handle other common tasks should also be a high priority to businesses when looking for factoring software. For example, some companies may have a need for their software to generate invoices at certain intervals, while others will regularly send out documentation weekly or monthly. Other debt recovery experts may require a program that can assign various types of invoices to separate departments or workers. Each of these features should be researched before a business considers buying factoring software because there is a large difference in quality when comparing manufacturers.

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