How Do I Become a Medical Records Administrator?

To become a medical records administrator you will need to obtain experience and education in medical records technology. Depending on your employer, you may also need a bachelor’s degree in medical records administration, health information, or a related field before being promoted to an administrator position. Acquiring two to five years of experience as a senior medical records professional may also be required.

Medical records administrators oversee the maintenance and integrity of patient records. If you become a medical records administrator you will likely work in a hospital or clinic setting where medical records are vital components of patient care. Patient’s visits, prescribed medications and treatments recommendations are documented in the medical record. As the medical records administrator you may also be responsible for maintaining billing information as well as any legal information.

You will likely need to obtain experience as a medical records technician to become a medical records administrator. While working as a medical records technician seek out leadership opportunities. Make yourself aware of current laws in regards to patient record keeping and express interest in taking on additional projects. Many administrators are promoted from management positions and standing out as a leader will be important when you apply for a promotional opportunity.

It will also be useful to assess your skills to determine whether you need to obtain additional training. You will need to be proficient with computers, have the ability to pay attention to detail and possess good leadership skills. You will also need to be able to work in a high-pressure environment. Although medical record administrators do not have direct patient contact, the role involves having direct contact with physicians and other medical professionals. Medical records may need to be retrieved urgently and your staff’s ability to fulfill urgent requests will be a reflection on how well you are managing the department.

Although work experience is highly desirable, a degree or studies in health records management or administration will set you apart from competition. Taking courses in health education will also prepare you for a management role in a hospital or clinic environment. There are institutions that offer certificate programs in medical records administration. A certificate program can be a great way to gain knowledge in the area without committing to a two or four year degree program.

Patient medical records are confidential and you will have the responsibility of maintaining the integrity of every record. When you become a medical records administrator, you will have to remain knowledgeable about any changes in the legal requirements for the maintenance of patient records. You will have to work with staff to ensure the department adheres to laws regarding patient privacy.